By integrating video, audio and peripherals which allow transmition of synchronized images and verbal communications video conferencing can allow two or more people in different part of the globe to communicate like they are in the same room over a certain type of telecommunications lines. For a video conferencing to function, there must be video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device which allows integration with the transmission lines for the information being communicated to be relayed. The process that takes place in a video conference starts with recording of analog information by the microphones and the cameras, breaking down the information into discreet units, Encoding of the information by the codec to a digital line, Receiving of the digital information by the receiver’s codec and finally the translation of the digital signals back into analog video images and audio sounds.
Continuous Presence video conferencing is a type of video conferencing which allows communication from 4 different locations appearing on split screens and is usually used by a small group or individuals.
Video conferencing systems help organizations to cut down travel expenses since it facilitates people located remotely to meet up without having to travel. In times of emergencies, a company can bring together the decision makers together on a video conferencing site allowing them to make a heist decision on the matter and at the same time save a lot of time. If a company has video conferencing system they can be able to conduct business meetings, seminars, and training sessions while the participants are located in different places. Data and knowledge can be shared along long distances through presentations to the important members of an organization using video conferencing.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.